The Online Application Process
Q. My student is enrolled in Tulsa Public Schools or has been at one time. I do not know my child's student ID number. How can I get that number to use to complete the application? There are a couple of ways: 1) ask your child to tell you his/her lunch number or 2) you can call the Transfer office at 918-746-6138 or email firstname.lastname@example.org to get the number.Q. Will I be able to apply for more than one magnet program? Parents of elementary students may submit one application. Parents of secondary students may submit two applications; parents may not submit two applications for the same type of magnet program/school. Parents can select 2 of 3 types: academic magnet, lottery magnet, interest magnet.
Q. How long does it take to complete the online application process? Typically, the process should take from 10-15 minutes, depending on the program you are applying for.
Q. What if I do not have access to a computer? Please contact the Enrollment Center at 918-746-7500 or visit the Enrollment Center at 2819 S New Haven Ave. We have computers available for use as well as staff to assist you. You may also use a smart phone, tablet or any other device that is connected to the internet.
Q. Is there another way of submitting an application other than online? No, the application process is strictly electronic.
Q. What happens if I forget or don't submit my child's application? If you bring your documents to the Enrollment Center to be uploaded, we will not be able to upload them until you submit your application. But more importantly, applications that are not submitted will not be eligible to participate in the magnet process.
Q. Do I have to submit the application before I can upload my documents? No, you can upload your documents as you are completing the application.
Q. Once I've submitted the application electronically, how will I know that the submission is successful? Once the application is completed online, you will receive a generated message based on the email address you provided when you created an account.
Q. Should I allow anyone else to use my account? It is the user's responsibility to protect the integrity of any information entered in the system. This includes but is not limited to passwords or personal information about you or your child. You must also agree not to share your login information or password with anyone except a parent or legal guardian.
Q. I forgot my password and I can't get into my Dashboard. What can I do? Call 918-746-6138 or email email@example.com to have your password reset.
Q. My account has been disabled because I've attempted to login too many times. Should I set up another account? No. You can contact the Transfer Office at 918-746-6138 to reset your password.
Q. After I have completed the online application process, is there another step to complete the process? Yes, you must attach the appropriate documentation or hand-deliver it to the Enrollment Center no later than five (5) school days after you submit the application.
Q. If I cannot upload my documents, how much time do I have to deliver them to the Enrollment Center to be uploaded? We need you to bring them in within 5 school days of submitting your application. In the event that you have an emergency that prevents you from meeting the 5 day deadline, please contact Jill Blackwelder at 918-746-6138 or firstname.lastname@example.org for an extension.
Q. My child is applying to an academic magnet school. What if I can't get the teacher recommendation form to the Enrollment Center in 5 school days? We know that it takes schools several days to fill out the Teacher Recommendation form. As long as the Teacher recommendation is sealed and delivered to the Transfer office in the Enrollment Center by 4:00 on January 15, 2016, we will accept it.
Q. Can I change my first-choice selection even though my application has already been submitted? Yes, you can change you priority selections on your SmartChoice dashboard. Changes to an application cannot be made after the selection process has been completed for any program.
Q. My child has never been enrolled in or attended Tulsa Public Schools. Do I need to enroll my child before I can submit an application for a magnet transfer? No. You may submit the application during the transfer window. If you child is selected to attend a magnet school, you will be contacted to complete the enrollment.
Q. I live in a nearby school district. Will my child be able to enroll in a magnet school in the Smart Choice School System? Yes. Out of District students who are not currently enrolled in Tulsa Public Schools may complete an application on-line with the understanding that out of district students are not part of the normal magnet selection process. Out of District students are selected only through a principal's discretionary spots. If your child is selected to attend a magnet school, you must come to the Enrollment Center within 5 days of acceptance to complete the enrollment process.
Q. My child attends Tulsa Public Schools, but we have recently moved Out of District. Will my child be able to apply to a magnet school? If your child is in K-11, you may apply for a magnet transfer and be eligible like all other TPS students are eligible for the magnet process. If your child is in PreK in Tulsa Public Schools or your child is not currently attending TPS, you can fill out an application but principal's discretion is the only way your student will be accepted to attend a magnet program.
Q. My child has never attended Tulsa Public Schools. We lived in the district when we made application to the magnet schools, but have since moved out of the district. Will my child's application still be considered? Yes, but only through the principal's discretionary selection.
Q. I missed this year's application deadline. Will I have a chance to apply at another time? Probably not. Typically we receive far more applications for each program than there are seats. However, some of our newer programs may have a second application period. You will need to check with the Transfer Office at the Enrollment Center after the first application period is closed.
Q. Are students selected based on a first-come, first serve process? Please refer to the Magnet School Instructions found on the Tulsa Public Schools website for how students are selected at each school. Students are selected based on pre-defined Board-approved criteria (if applicable) such as: Quadrant, academic requirement, siblings and random selection.
Q. When will parents be notified if they are selected to participate in a program? Parents of lottery applicants will receive notification by email if their child has been selected. Parents will then have 5 days to accept or decline their seat. Parents of academic magnet applicants will receive a letter if their student has been selected. Student ID numbers of those accepted into an academic magnet program will also be posted on the TPS website.
Q. What if my child is not selected for the initial lottery process? Once the initial letters are mailed to those students who are accepted, parents must accept the seat and/or participate in a screening process. Once vacancies become available, students in the waiting pool will be offered seats using the selection process.
Aligned with the mission of Tulsa Public Schools is the commitment to equity for all students, staff and patrons of the school district. Tulsa Public Schools expects every individual to be treated in a fair and equitable manner in all places and in all activities. All conduct will reflect a belief in the dignity and value of each person regardless of race, religion, color, national origin, sex, sexual orientation, disability, genetic information, veteran status, marital status or age.
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